Organizing with Binders: Clean Home, Fresh Start

Over the years I have tried many ways to control my paper clutter. I discovered that the binder system works best for organizing important files and documents in my home.

I like binders for several reasons:

  • Portable: If you have ever moved file folders and the movers don’t pack them correctly (meaning right side up) you have a big mess when you unpack them at your next location.
  • Flexible: I have stored binders on shelves, in cabinets, and in drawers.
  • Cheap: Binders are a dime a dozen at yard sales, and even if you buy them new they aren’t very expensive.
  • Easy to use: For me, binders make it easy to file and keep track of papers. I can’t stand “flipping” through file folders with my head bent down over the file cabinet trying to locate an important paper.

Items needed for a using binders to organize your paperwork:

Extra items:

Page dividers

page dividers
Page Protectors

Pencil Pouch

binder

Currently my binders are stored in a drawer in the office. I have a To Do folder that is kept in a convenient place for immediate filing.  Once a week (or sometimes once a month) I take the papers out of the folder and organize them in the binders.

binder organization

I use the page protectors to hold documents are more important and can’t have holes. I use the pencil bags to store small items like envelopes, used checkbooks, store cards, and receipts.

I printed labels on white paper for the spine of each binder, so I can easily see which one I need. I have binders for:

  • Investments
  • Banking
  • Insurance
  • Homeschool Records
  • Medical Records
  • Car Records
  • Household Records

binder organization

About every six months I go through my binder and shred unneeded documents.

I love my binder system. For me it is so much easier than digging through file folders to find paperwork. For the first time in my life, we have moved and I have not opened up a box of disorganized papers on the other end.

What filing system works for you?

This post is linking to Works for Me Wednesday.


This post may contain a link to an affiliate. See my disclosure policy for more information.

Comments

  1. Lori says:

    Oh My! A woman after my own heart!! I just LOVE binders! Don’t you just love the feeling of putting together a new binder system !?!?
    Blessings~

  2. Young Wife says:

    This is a great idea. Binders would be so much easier than file folders. Thanks!

  3. I’m also a binder lover–but never even thought to use binders in place of my gawky filing cabinet. Perfect!

  4. We’re downsizing and I got rid of my TWO filing cabinets. I’ve now got a file box, but it’s in the garage. This might help me not let the pile to file get so big in the office area. GREAT idea!

  5. Melinda says:

    I love this idea! going back and redoing files is a nightmare just to even think about but even for current projects and moving forward this is a something I’d love ti implement!

  6. great idea! I need all the organizational help I can get!

  7. This is such a creative idea! do you have (And I bet you do) a binder you take with you for any time you have to move paper? For appointments etc?

  8. Caroline says:

    Think I was born organising, and the one thing I have always used is BINDERS love them! Thank you for a great article!

  9. Connie S. says:

    I just started using binders too and love the concept. I started using a spiral notebook for each of my kids activities that I would bring along to meetings to take notes, etc. such as for 4H, theater, etc. I found I couldn’t add to a spiral notebook so now using a 3-ring binder and sometimes even clip in a spiral notebook if warranted depending on the need to take notes. All the papers for that club, etc. are contained on one place and are very portable to take to meetings. Thanks for sharing your system!

  10. Amy :) says:

    I just have to say you are a genius for thinking up this system! Last summer, I set it up for keeping track of paperwork for renting out our home in Michigan as a vacation rental. ( http://mattswife1990.blogspot.com/2009/08/new-filing-system-for-beach-house.html )

    The binder system has worked *so* well in that one area, that I really need to get some binders and organize everything else. The only thing was that I was shocked how expensive 3″ binders can be, and that’s the size I’d want for a lot of the stuff I need to keep track of. But I think if it helps me conquer the paper piles that constantly plague me, it will be worth it!

    Thanks for posting about this again… I think within the next month or so, I’m going to implement this for my filing system. :)

    • Lynn says:

      I buy binders at yard sales and thrift stores. I usually never have to pay over $.50 for each. Sometimes they have some company logo from banks or insurance companies on them, but I cover the spine with my own label. I use the binders for my daughters’ homeschool work. Will try to implement a binder system to organize the desk clutter.

      • Laura says:

        My son was required to bring a 2″ binder to school at the beginning of the year. We found an photo album at a yard sale that fit the bill beautifully. He loved the cover design and the fact that it is different from all the plain binders in the room.

  11. This is actually kind of brilliant! I LOVE binders and my file cabinet has been giving me a headache lately. I never thought about putting that mess into binders. Great idea! Thanks!

  12. I have the “to-do” binder also. It keeps all the papers that used to get thrown into a drawer and forgotten about all together. I am re-doing my household binder. It is going to be a sort of catch all with all the important stuff that only I know – passwords, acct numbers, doctors, chiropractors. phone numbers… Kind of a “if I get hit by a truck, here’s what to do” binder!

  13. Michelle says:

    I also use a binder system, similar to yours. It works great! Our family notebook is in a three ring binder. What I like to do is to collect all the bills that come in for the month and then store them in the binder until payday comes around. That way I have everything in one spot, easy to find when it all needs paying.

  14. Diane says:

    Now I am going to keep an eye out for binders. At the end of the school year the kids toss out all kinds of binders at the school where I work. Think I will be going though the halls at the end of the year and pick them out of the garbage. lol. My dd has done this the last 2 years and found like new binders and saved me tons of money having to buy them. Think I will have her pick a few extra for me too.

    Wish I thought of this one. But I will be doing this one soon. Thanks!!!!

  15. Tonya says:

    Great idea, but the hole punching would make me crazy. I use hanging files in our lateral file cabinets and inside each file is a colored folder that I can easily remove to go through when looking for something or when doing taxes. I love the COLOR more than anything which makes filing (which I really hate) actually not so unpleasant.

  16. I have never had a filing system that worked mainly because I never seem to get around to filing the pile of papers that collect on a daily basis and I am never, ever caught up.

    We’re getting ready to move and I’m already rethinking the file system I have in place, although I’ve never had a problem with the papers getting mixed up in transit. I think I’ll see if I can come across some used binders; that might be one more excuse I need to go to IKEA before we move and buy me some more shelves so I have room to store my new system? I also like the idea of dumpster diving at the schools…

  17. Nina T. says:

    I love the binder idea……i think that it would probably be the better way to go since you’d have less papercuts :P

  18. Susie says:

    I love this – and with the page protectors – you don’t need to punch holes! I hope I can do it/will do it :-)
    I might waste the $$ to buy a set of six new binders from Costco – so smooth and pretty and new …

  19. karen says:

    I love this idea. I can actually see this working, especially for bills and other papers. I can’t stand to file stuff and hubby doesn’t usually get around to it so everything just gets piled in a pile. Going to try this really soon- sooner the better.

  20. Barbara says:

    I just love binders too. I have binders for homeschooling info. Then that got so big that I had to divide it up into binders for each subject. Then binders for each child – for their past year’s work and for their present year’s work. Then a household binder and binders for taxes, bills, etc. Oh and a recipe binder too! I have so many binders that I needed a bookcase to house them all. Where does it end? How do you control your binder growth?

    Barbara

  21. Heather says:

    I have kind of a stupid question because I find it hard to get started on projects like this: What specifically do you put in your binders? For Banking say, are you keeping your monthly statements here or something else? Investments: again is that just quarterly statements?

  22. Holly Hamann says:

    Loving the binder idea. I had no idea there were so many other binder fans out there! Thanks for the suggestion, Toni. I totally agree that binders are easier, more convenient, less messy, and make it easier to find stuff.

  23. Netta says:

    You are BRILLIANT!
    Thanks for sharing!

  24. Rana says:

    I have everything in one binder right now and that is working for me. I can’t believe how much paper I have eliminated by doing this. Everything is in one spot. I don’t have to run around and find information anymore. I love binders, post its and anything that has to do with office supplies.

  25. Diane says:

    Just have to say I am working on putting my bills, medical stuff, bank statements and school loan stuff in a binder. I am amazed how little room it takes compaired to the box and file folders. I think I will end up with 3 binders for important documents. Easy to grab it needed. Also one for 4H and other activites we are involved in. That would be good to grab and toss in the car for meetings. :) Thanks for shareing your method with us. Small changes can be big. :)

  26. Sakura says:

    I love organizing with binders. I use them to organize my craft stamps. I’ve unmounted them from wood and stored them on sheet protectors in binders!!! Just thought I’d throw another organizing use out there for binders.

  27. robbiekay says:

    Interesting. I’ll have to think about implementing this as our current filing system needs to be updated anyway. First I got a Mac and the software I had for making my files only works on PCs. :( Then I got married and now we are combining files. I have a HUGE pile of filing that has stacked up because the drawer is stuffed and there’s no more room for new papers until I purge the old stuff. I already use binders for recipes, a taste file, warranties (which are too bulky for even a box file), sermon notes and in my car. Maybe this would just be the next step. When going to the doctor, grabbing one’s medical binder instead of a file folder seems like it would be less messy–plus you’d have a writing surface for the inevitable paperwork you have to fill out!

    Just discovered your blog today. Looking forward to checking out more of it.

  28. Alicia says:

    This is what I need to do. I currently have a “to file” bin (a HUGE bin) and file cabinets and it isn’t working out to well…

  29. I am in the middle of redoing all of my binders. The one I use the most is my school binder and my blogging binder. So, my system is a bit different, but still the same concept. Thanks for sharing!

  30. Beverly says:

    I need to be that organized lol!

  31. This is also a fantastic tip for DURING a military move!

    We have a “master binder” that carries several copies of his orders, vehicle titles/insurance/registration, receipts from the movers, children daycare records, dental records, even some photocopies of our medical records!

    It was fantastic during our last move to Germany – hubby was in school so armed with my General Power of Attorney — I did all the paperwork before the move, and he completed everything when we got here!

    Great idea to use it instead of a filing cabinet!
    This will come in handy especially during a military move!

  32. Sandra says:

    Love the binder idea! I would have never thought of it. We use file folders right now, and even then sometimes it’s hard to find something we’ve put away.

  33. I use binders for our schoolwork and I’ve used it to help with my routines. I really need to start doing this with more things. Thanks for sharing!

    I’d be so honored if you’d link it to my Tuesday’s Tips at http://www.couponomicstimuluspackage.com/2010/04/another-great-way-to-extend-your.html

  34. Milehimama says:

    I love the binder idea, because they are much harder to lose than a piece of paper!

  35. Great idea! I use file folders, but I like the way you use the binders better!

  36. Jamie says:

    I have a slightly less organized version of the same thing, and it works great for me, too. :)

  37. niki says:

    Hi there! Niki here, from over at Free 2 Be Frugal, stopping by from Works for Me Wednesday.

    I love your post! I am inspired to go get all our manuals and binder-ize them! Take out menus too!

    Stop by and visit me when you get the chance.

    :)

  38. Stacie G. says:

    What a fabulous idea. I can’t stand using hanging folders. They are hard to just grab and go. This idea is great because you are able to take a binder with you and file in the car or at soccer practice. Great idea. Now I have to decide to either buy some at the store or wait for some good garage sales.

  39. brittni says:

    Thanks for the great idea!

  40. I’m feeling dense here. What do you put in the binders? Statements that come in the mail? What kind of document is important enough to go in the page protectors?

    • TheHappyHousewife says:

      I would put birth certificates, insurance cards, titles to our vehicles, items that I wouldn’t punch a hole in or are small. As for the binders, I put bank statements, tax returns, insurance documents, a lease, contracts… does that make sense?

      Toni

  41. Lisa says:

    I love this idea, I Have a home binder but I never thought of doing this instead of the filing cabinet. I might just have a new project to work on. Oh, and a great source of binders, may just be the dumpster behind your workplace. My husband will pull binders out the trash at work and we have another friend who gives us perfectly good binders that he pulls out of the trash were he volunteers. Crazy huh? Throwing away perfectly good binders.

  42. Susan Kane says:

    As a teacher and writer, I have found binders to be an essential friend. Great organizing post!

  43. Pam says:

    I have to tell you that this system has changed my life–really! I am a piler at heart, and traditional filing systems have just never worked for me. The binders suit me perfectly! I even posted about your system at my blog. I have not perfected it quite as well as you have yet, but it’s a definite improvement for me. Thanks!

  44. Hello, I have been doing binders for a very long time. I am glad you shared this post.

  45. patsy says:

    I have a lot of binders in the office. Never thought to bring the system home!
    I think I’m going to get myself some binders!

    Patsy from HeARTworks

  46. wendy says:

    I LOVE LOVE LOVE binders. I use them for everything! This is a great post. I just bought a bunch of new binders for my every day use. If you are looking for inexpensive binders, check this out. http://www.gorillaofficesupplies.com/Binders-and-Accessories.aspx?did=13

  47. Therese says:

    Binders are an excellent idea ! Thanks for posting this great idea ! And I hate hanging folders and filing cabinets. Binders !!! I started with putting my most used household Mr Fix-it’s bills in a binder. I have the most recent bills for the plumber, air conditioning man, electrician, and keep it by the phone. I’m going to start binders for other document types like you suggested ! Thanks !

Trackbacks

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